Related Support Center Articles
| Bank Activity Overview | Bank Withdrawal |
| Bank Deposit |
Overview
Bank Rules save time by auto-creating transactions for you based on rules that you create.
If you have recurring transactions that should always hit the same GL Account or Vendor, then you can setup a rule based on Text in the transaction's 'Name' or 'Comment' fields.
When Bank Activity is uploaded, each transaction will be scanned against your Bank Rules.
When the Rule criteria is met, the transaction will be moved to the 'Rule Applied' tab, where it can be easily reviewed and created.
Create a Bank Rule
To create a new Bank Rule, find a transaction on the unmatched tab to base the rule on. Next, on the transaction line, set the GL Account and Location. Set the Vendor if applicable.
Check the 'Add Rule' checkbox, and click the 'Add' button to create the Bank Rule. Navigate to the 'Bank Rules' tab to review your newly created rule
Manage Bank Rules
When a rule is first created, the rule 'Condition', or search criteria, is set to 'Name Equals' with the 'Value' being the value from the unmatched transaction line used to create the rule.
On this tab we can update the Rule 'Name', update the 'Condition' type, set the condition 'Value', add a 2nd condition and value, or remove the rule entirely.
A 2nd Condition allows us to have a stricter search criteria that must match on both values instead of just one.
After all Bank Rule updates or removals have been completed, be sure to press 'Save Changes'. Upon saving, any new Bank Rule matches will instantly move to the 'Rules Applied' tab.
From now on, whenever a Bank Activity record is uploaded that matches the Conditions on the rule, Bank Activity will automatically move the transaction to the 'Rule Applied' tab. From here, we can quickly review each transaction, and use Bank Activity to easily create them.
Create 'Rule Applied' Transactions
Rule Applied transactions will have their GL Account, Location, and Vendor (if applicable) fields completed for you. All we need to do is review the transaction, then create it. We can create transactions individually, or in bulk.
Single Transaction
The quickest way to create a single transaction is simply clicking the 'Add' button. The transaction will be instantly created in Restaurant365 and auto-matched.
If the details of a transaction need to be entered across multiple GL Accounts, click the 'Deposit' or 'Withdrawal' button to open a bank transaction form popup. These are the same forms that would be accessed from the 'Banking' menu in the top ribbon of Restaurant365.
Refer to the Bank Transaction Course for detailed instructions on how to use these forms. Enter the transaction details, then click 'Create [transaction]' to complete the process. The transaction will be created and immediately auto-matched
Multiple Transactions
After reviewing each Rule Applied transaction for accuracy, select each transaction that will be created. Click on 'Select Command' and choose 'Add Selected'. Each selected transaction will be created and immediately auto-matched.
Each Auto-matched transaction takes you one step closer to completing your Bank Reconciliation
